Outside Presenter Application

Thank you for your interest in presenting a program with Charlotte Mecklenburg Library! To ensure a positive experience for both you and the library, please review the following guidelines and complete the application form below to help us determine if your program is a fit for our organization.

Program Guidelines

  1. Programs must relate directly to the Library’s mission, to improve lives and build a stronger community. Any program offered by the Charlotte Mecklenburg Library must fit into at least one of the four following focus areas:
    • Literacy programs begin with a focus on early literacy and school readiness for young children and their families and continue through the teenage years and include book clubs, author programs, and writing programs.
    • Educational Success programs support children and teen learners as they increase skills, broaden knowledge and continue in pursuit of education, both formal and informal.
    • College & Career is programming for teens and adults that helps prepare attendees for college or career. Programming includes a focus on business and startup opportunities, economic mobility, and workforce development.
    • Continual Learning for Adults programs provide learning for adults outside of a formal education, and include digital literacy, parent/caregiver workshops, financial literacy programs, and writing groups.
  2. Just as we do not make recommendations about medical, legal, or financial matters at the Library’s Reference Desk, we must be careful about presenting programs on these subjects. The Library may not appear to endorse or promote any one business, product, service, or ideology.
  3. Programs with religious or political content should be presented from a scholarly point of view and avoid praying, proselytizing, recruiting, and/or endorsing particular campaigns or candidates. The Library may not appear to endorse or promote any one belief system, ideology, candidate or political party.
  4. The presenter may not directly promote any for-profit business, product or service to program participants. One exception to this rule is for an author who has specifically been invited by the Library to give a presentation or workshop. Authors can make copies of their books available for sale during or after a program, but they must either work with a bookstore or bring a friend/volunteer to handle these transactions. An author’s time should be devoted to presenting the program and answering questions.
  5. Books that authors present at a program must be available in the Library catalog. For more information, please visit: https://cmlibrary.org/resources-writers
  6. If a presenter wants to present an informative program that could indirectly lead to future business for him/her, the Library reserves the right to request that a program include presenters from more than one company/firm to avoid the appearance of promoting any one business.
  7. Any collection of personal information by the program presenter should be voluntary and only happen with the express permission of each program participant. A written explanation of how the information will be used needs to be provided. For example, a presenter may put out a sign-up sheet that says “Write you email below if you want to subscribe to my e-newsletter.”
  8. At the conclusion of the program, the presenter may distribute business cards or promotional materials, but only to those who specifically request them. The business cards or promotional materials should not to be displayed or distributed during the program. Agendas, outlines, and copies of the presentation may be distributed or made available at any time but may not include the presenter’s business information.
  9. It is permissible (and encouraged) for presenters to promote the programs they present at the Library to their own friends, clients, customers and associates.
  10. The Library does not support stand-alone book signings, regardless of whether the book is published by a mainstream publisher or is self-published. The Library will refer all requests for book signings to local bookstores.
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Presenter Information
Program Information
Examples: Technology, Books/Literature, Business, Financial Literacy, etc,
Supplemental Materials
More information
  • Files must be less than 10 MB.
  • Allowed file types: pdf doc docx ppt pptx.
Agreement and Signature
By submitting a proposal, I agree to adhere to all Charlotte Mecklenburg Library programming guidelines, as outlined in this document.
You will be contacted if your proposal meets our program needs, schedule and budget. Presenters and performers may be asked to complete a W-9 form if applicable. We have many inquiries and apologize that we cannot respond to each proposal individually. All proposals are kept on file for possible future use.